Procurement Officer (GL5) - Finance Department

Listing reference: capbw_001355
Listing status: Under Review
Apply by: 22 February 2024
Position summary
Industry: Banking
Job category: Banking, Finance, Insurance. Stockbroking
Location: Windhoek
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
Render procurement support to the whole organization, prioritizing cost-efficiency, and quality. Liasing, negotiating with vendors/suppliers and building positive relationships with them.
Job description

Key Performance Areas (KPAs)
 
1.  Procurement of operational goods and services
•    Review and release purchase requisitions for correctness and accurately.
•    Assisting business units in obtaining competitive quotations.
•    Responsible for investigating qualitative and quantitative discrepancies between goods ordered and goods received.
•    Responsible for the accurate processing goods receipts.
o    Compare the invoice received to the purchase order initially created.
o    Ensure that the quantity ordered corresponds to the quantity received.
o    Ensure that the values correspond.
•    Negotiation with external vendors to secure advantageous terms.
•    Track and report key functional metrics to reduce expenses and improve effectiveness.
 
2.  Monitoring
•    Responsible for generating monthly open purchase order reports.
•    Responsible for attending to queries from business units and vendors with reference to purchase orders and receipts of goods.
 
3.  Vendor on boarding
•    Assist with the One Time Vendor on boarding process.

Core Competencies:
 
•    Sets high standards of services (Customer orientation)
•    Ability to provide clear instructions, exposing subordinates to more challenging tasks and providing constructive feedback (Coaching)
•    Quick to understand (Understanding skills)
•    Has a broad knowledge of the environment (General knowledge)
•    Evaluating and investigative (Social role – evaluating)
•    Drive to succeed and complete tasks (Social skills – preserving)
•    Time conscious (Time management skills)
•    Ability to cope well with pressure and stress (Stress management)
•    Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. See more occupations related to this skill. 
•    Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. See more occupations related to this skill.
•    Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one. See more occupations related to this skill.
•    Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. See more occupations related to this skill.
•    Time Management — Managing one's own time and the time of others. See more occupations related to this skill.
•    Service Orientation — Actively looking for ways to help people.

Minimum requirements

Experience/Knowledge and skills
•    Minimum of 2 years relevant experience in the Procurement field
•    Ability to multitask, prioritize and manage time efficiently.
•    Must have an aptitude for detail and critical analysis.
•    SAP experience 
•    Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
•    Excellent verbal and written communication proficiency in English
•    Ability to analyze problems and strategize for better solutions.
•    Goal-oriented, organized team player

Qualification
•    Diploma / Degree in Procurement / Supply Chain Management 
•    SAP Material Management will be an added advantage.
•    Must be in possession of a valid code BE Driver’s License

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