1.    Accounting
•    Responsible for overseeing the accounts payable and general ledger functions.
•    Responsible for maintaining the Bank’s general ledger chart of accounts.
•    Monitor and analyse the department’s work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
•    Manages the quality and turnaround times of the accounting process.
•    Coordinate an accurate and timely monthly and year end close.
•    Prepare and review general ledger reconciliations to ensure accuracy of postings, resolve any related queries and recommend possible write offs to management.
•    Review and approve all accounting corrections.
•    Develop, implement and maintain agreed targets, business rules, policies, priorities and procedures to improve accounting processes and mitigate risk.
•    Develop, implement and monitor internal accounting controls.
•    Assist with the interim and annual audits performed by the external and internal auditors.
•    Assist with the review of branch reconciliations.
•    Daily/ weekly/ monthly reporting to management on outstanding accounting information and transactions.

 

2.    Vendor Management
•    Ensure enterprise–needs for the due diligence, risk assessment and continuous vendor monitoring are met.
•    Assist with the implementation of sustainability standards on vendor/supplier requirements
•    Troubleshoot all vendor management problems and present to management as required.
•    Identify, implement and enhance efficiencies associated with vendor management.
•    Recommend and participate in process and method improvements.
•    Update and maintain the relevant policies and procedures.

 

3.    Debtors and Creditors
•    Responsible for overseeing the accounts receivable and vendor reconciliation functions.
•    Review customer and vendor reconciliations.
•    Ensure the resolving of long outstanding queries and/or invoices.
•    Daily/ weekly/ monthly reporting to management on outstanding debtors and creditors’ information and transactions.
•    Ensure timeously collecting of outstanding debtors.
•    Manage the quality and turnaround times of the customer and vendor reconciliation process.
•    Develop, implement and maintain agreed targets, business rules, policies, priorities and procedures to improve customer and vendor processes.

 

4.    Asset Control
•    Responsible for overseeing the fixed asset functions.
•    Develop, implement and maintain agreed targets, business rules, policies, priorities and procedures for the fixed asset processes.
•    Maintain current knowledge on best practices regarding fixed assets and IFRS accounting guidelines, especially all topics impacting the capitalization and/or depreciation of assets.
•    Manage the asset management cycle to include the review and analysis of asset additions, disposals, transfers and asset scrapping.
•    Manage and review the creation of new assets, monthly depreciation run and posting, and the disposals/retirement/scrapping of assets as well as maintaining the dependent tables (useful lives schedules, etc.)
•    Oversee the classification and accounting of the Bank’s current, fixed and intangible assets including inventories, buildings, equipment and goodwill.
•    Manage the appropriate insurance cover of all assets throughout the asset’s life cycles. This includes the annual review of short-term insurance policies, as well as assisting with the regular updating of insurance values for all assets.
•    Review fixed asset reconciliations.
•    Manage and review the actual fixed asset cost versus the capital budget.
•    Assist with the preparation of the capital budget.

 

5.    Inventory Control
•    Responsible for overseeing the centralized store facilities, i.e. IT and Office equipment.
•    Ensure that stock levels are kept to a minimum to decrease the risk of obsolete stock write offs.
•    Develop, implement and maintain agreed targets, business rules, policies, priorities and procedures to inventory master records.
•    Manage and review the maintenance, reporting and reconciling of the inventory balances and records.

 

6.    Motor Vehicle Fleet Control
•    Responsible for overseeing the management of the motor vehicle fleet of the bank.
•    Manage the operational condition of all vehicles.
•    Develop, implement and maintain agreed targets, business rules, policies, priorities and procedures to fixed asset processes.
•    Manage the tracking and reporting of various aspects of the fleet and driver operations, such as speeding and erratic driving.
•    Manage all insurance claims and ensures the follow up on queries and outstanding issues.

 

7.    Client Services
•    Ensure timeously completion of all correspondence to clients.
•    Ensure that no losses occur because of omissions.
•    Ensure that queries are addressed immediately with positive results.
•    Go the extra mile for clients with excellent aftercare.

 

8.    Personnel Management
•    Ensure that personnel are judiciously applied in appropriate posts and that the workload is cleared with the minimum mistakes and overtime.
•    Responsible for formal and on-the-job training.
•    Ensure that mentorship in the department is effective to enable all personnel to develop top to their full potential.
•    Ensure that you have sufficient knowledge of personnel, and their duties are maintained to perform effective evaluations and also ensure that on-going discussion take place.
•    Ensure that evaluations are done on a regular basis according to the guideline of the bank.
•    Ensure that steps are taken to develop employees for performance improvement.

 

9. Other
•    Any other reasonable and lawful instruction as given to the incumbent by his/her line manager.

 

Core Competencies:
•    Leading and supervising
•    Adhering to principles and values 
•    Working with people
•    Analysing
•    Planning and organising 
•    Delivering results and meeting customer expectations 
•    Following instructions and procedures 
•    Adapting and responding to changes 
•    Coping with pressures and setbacks
•    Achieving personal work goals and objectives