Planning
•    Develop working paper based on the controls as per procedure manuals.
•    Meet with management and provide overview of all steps in the review process with each engagement
•    Assist to determine scope of review and resources requirement interventions
•    Document review results and evaluate results to determine defects
•    Create auditable entities on Risk system and link appropriate risks
•    Gather data for sample reviews from source
•    Conduct meetings to discuss audit findings with management;
•    Determine scope of review and resources requirement interventions
•    Prepare logistic planning when travelling outside Windhoek; including claims, request and load accommodation quotes
•    Obtain accommodation vendor information and relevant documentation to create vendors as per the finance procurement procedures
•    Create folder on department share drive
•    Draft an engagement letter to the Manager for review;
•    Request Credit mandates, reconciliation assessment, staff list, Productivity, loss event report within the period of scope;
•    Obtain branch figures, total provisions for bad debts (ICU, non-performing loans, BID2 provisions and additional provisions if any).
•    Obtain digital payments admin and Core banking user rights lists.

 

Execution
•    Evaluate and assess MAS reports as agreed on trends identified and update the MAS scope;
•    Continuously design and create reports according to the department requirements; 
•    A continuous amendment of the MAS approach in line with digitization of business;
•    Identifying and recommend for elimination of redundant functions and components
•    Design, develop, test and implement alternate review/audit approaches;
•    Update working papers regularly; with any new/changes of procedures/information as published via circulars
•    Perform opening meetings to brief the scope of work to branches or business unit.
•    Perform substantive independent reviews on the effectiveness of key business and procedural controls as a dedicated 2nd line of defence function,
•    Perform detailed review on all controls as per working papers
•    Apply audit & assurance knowledge to fully understand all the controls, run assurance testing in accordance with the organisation risk management program and strategy,
•    Deliver assigned reviews from the annual assurance plan, with extra attention to high and medium risk rated projects,
•    Document findings and deliver assurance opinions, collaborate, and challenge the business, where necessary,
•    Give guidance and support on how exceptions should be addressed and assist with drafting and implementing of action plan
•    Assist with embedding key risk monitoring and control practices into the business of new or amended processes.
•    Maintain a cohesive working relationship with key stakeholders 
•    Adapt in process of effectively designing and executing testing plans, reviewing scopes/reports and leading assigned reviews outside of the regular scope.
•    Provide oversight and guidance to management with each engagement. 
•    Obtain and review evidence to ensure peer and junior audit conclusions are well-documented
•    Develop mechanisms to reduce recurring findings and to consistently improve the control environment on an annual basis
•    Perform closing meetings to finalise all findings as agreed on for sign off,
•    Perform monthly meetings with team members to keep up with the latest changes controls and compliance to enhance scope of work
•    Create and maintain comprehensive documentation of methods, processes and programs used.
•    Engage and monitor all issues identified and ensure it is reported and addressed effectively

 

Reporting
•    Compile and draft detailed report for exceptions that arise in line with MAS reporting standards
•    Submit the draft report to the Manager for review
•    Capture and publish final report on all issues identified on Risk system

 

Issue Closure management
•    Reviews of issue closure items submitted for closure.
•    Ensure timely review and closure of issue closures within the timeline requirements from Retail, Specialist branches, and business unit.

 

Talent Management and Succession Planning
•    Identify appropriate and learning and developing opportunities for self and staff;
•    Ensure that the staff Personal Development Plans are in accordance with the Management Assurance review plan;
•    Ensure that engagement reviews are performed for all assignments and for all staff on a timely basis;
•    Implement Talent Management and Succession Planning

 

Knowledge Management
•    Do research business area to be reviewed to gain insight into operations and the various processes;
•    Read manuals, policies and circulars on area to be reviewedUse of technology / methodology resources.

 

Relationship Management
•    Assisting fellow Management Assurance Officers on engagements when require to; 
•    Build long-term, trusting relationships with control owners based on a demonstrated commitment to their interests over time;
•    Build an internal network - while maintaining independence - that crosses business lines; and
•    Adapt to varied cultural styles and non-verbal cues by applying interpersonal awareness to read and appreciate others' differences, concerns and motivations.

 

Quality
•    Perform appropriate Management Assurance review procedures for all engagements in line with departmental standards;
•    Adherence to the risk management, quality policies and/or methodologies; and
•    Perform self-review of one’s own work across the service delivery chain/process

 

Core Competencies
•    Manage, maintain and execute MAS traditional and digital framework
•    System audits, vulnerability assessments and system verification 
•    Verify internal and external functions
•    Enhancing system and process controls
•    Identify and recommend measures to prevent and detect errors
•    Identify and recommend to strengthening system security procedural controls to reduce risks
•    Managing information and developing systems effectively
•    Planning, leading, supervising and organising
•    Formulating Strategies and Concepts
•    Applying expertise, skills and knowledge to improve operational efficiency
•    Data analytics 
•    Learning and Researching
•    Relating and Networking
•    Entrepreneurial and Commercial thinking
•    Strong leadership skills
•    Understand the business, unit, controls, procedures, and strategies
•    Writing and Reporting