1.    Financial Management

•    Assist the Divisional Manager: Legal Debt Recovery with the planning and execution of financial targets related to legal collections.
•    Checking of requisitions for payment of creditors on time.
•    Scrutinising L&D account in all estates to see if charges are in line with regulatory laws.
•    Monitor expenses and ensure they align with the overall financial goals and objectives of the organization. 
•    Ensure the reduction of loss to the Group and increase of revenue through collections and recovery.
•    Manage multiple delinquent accounts though ensuring that no negative impact is caused through IFRIS 9 on the Bank.
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2.    Legal Collections

2.1     Collection of debts
•    Overall responsible for effective and efficient implementation of the debt collection policy, procedures and processes in compliance with the Bank’s credit policy and procedures.

 

2.1    Estate Late Account

•    Managing all performing and non-performing accounts as per regulations and applicable laws;
•    Institute claims against estate late accounts with the executor/agent on behalf of the Bank in line with all laws, norms, standards and procedures;
•    Confirmation from insurance whether the policy is active and lodge claims of policies ceded to the Bank;
•    Liaising with branches in the event that deferments must be requested from Head Office;
•    Help assist, manage and drive the process of the realization of security such as liaising with estate agents to market properties and ensuring the realization of security as a secured creditor, if applicable. 
•    Monitor the government gazette in respect of section 29 and section 35 (5) of the Administration of Estates notices.
•    Liaise with branches as for:
o    In respect of Active Estates management 
o    Inform and follow up as to Sale in Executions that the branch may have an interest in and ensure they do send their settlement figures to the 3rd parties.

2.2.     Liquidation and Sequestration Accounts:

•    Responsible for preparing liquidation claims in line with the Insolvency Act and Companies Act with all necessary supporting documentation;
•    Submission of claims at the office of the Master of the High Court and inspecting any other claims, if any of other creditors;
•    Attending Creditors Meeting at the Master of the High Court and  ensuring that claims are admitted and proven;
•    Liaising with liquidators/trustees ensuring the realization of security as secured creditor;
•    Help assist, manage and drive the process of the realization of security such as liaising with estate agents to market properties and ensuring the realization of security as a secured creditor;
•    Monitor and follow up with liquidators monthly as to the progress made in respect of the insolvent estate/s;
•    Monitor and track the progress of liquidation activities, providing regular updates to senior management and other stakeholders as needed.

•    Monitor the government gazette in respect of entities placed in liquidation, creditors meetings or notice to surrender 

2.3.     Judicial Management:

•    Responsible for effective and efficient management where the High Court of Namibia has placed client in judicial management and work closely with relevant stakeholders.

 

2.4.     Business Rescue:

•    Responsible for effective and efficient management of the legal process in Court (if applicable) for business rescue implementations.

 

2.5    Realisation of securities

•    Overall responsible for effective and efficient realisation of all collateral securities ceded to the Bank in line with the Bank’s policy, procedures as well as applicable.
•    Ensure that all collateral securities are legally valid and that they are kept safely in accordance with the Bank’s policy and procedures. 

 

2.6    Auctions

•    Ensure that auctions are effectively and efficiently conducted in liaison with other internal and external stakeholders, if and where applicable.
•    Ensure sale in executions advertised in the government gazette, relevant to the bank, are communicated and acknowledged by respective parties. 

 

2.7 Government Gazette:

•    Review government gazette on a weekly basis, section 29, section 35 (5) notices in respect of estate late, appointment of liquidator/trustee, liquidation and distribution accounts lying open for inspection and notice to surrender. 

3.    Relationship Management

•    Responsible for building and enhancing long term working relationships with both internal and external stakeholders including clients, e.g. attorneys, branches, etc.
•    Enhance and maintain effective and efficient working relationship with existing clients.
•    Ensure that both internal and external clients are treated in a professional manner at all times.
•    Build relationships with stakeholders to ensure proper and timeous finalisation of liquidations and administration of estates.
•    Negotiate with creditors and other stakeholders to resolve outstanding debts and claims against the estate in a fair and equitable manner.

 

4.    Management of Collateral Documentation 

•    Overall responsible for effective and efficient management and administration of agreements and collateral documentation in compliance with the Bank’s policies and procedures. For example, following up on insurances, insolvent and deceased estates and bond cancellations

5.    Compliance, Risk and Support

•    Responsible for effective and efficient management and administration of legal collection internal processes and procedures in order to ensure compliance with the Bank’s risk framework to minimise risk.
•    Partner with other relevant internal stakeholders such as risk department, internal auditing in managing all risks related to legal collections.
•    Provide support and guidance to various stakeholders such as branches, attorneys, etc. on risk matters related to legal collections.

 

6.    People Management

•    Provide management and leadership capability to the team
•    Develop and re-enforce a performance culture in the team
•    Provide guidance and training to specialist to create a contingency plan and reduce risk of only a single person having knowledge of the accounts. 
•    Empower team in their personal development and assist them to grow in their role and also in criteria´s outside their current role.
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7.    Routine Administration

•    Overall responsible for effective management and control of all routine administrative activities related to legal collection in the branch in compliance with the Bank’s policies, procedures, rules and regulations.
•    Overall responsible for effective and efficient management and submission of admin related reports to relevant stakeholders.
•    Ensure accurate record-keeping and documentation of all liquidation activities, including asset valuations, creditor communications, and distribution of proceeds.
•    Ensure draft bond cancellations are immediately prepared where the funds have been received and the respective accounts have been settled. Liaise with bond attorneys and admin to receive and make provision for the bond cancellation fees.  
•    Ensure insurance cession cancellations as soon as settlement figures are requested from the insurance companies.
•    Ensure all expected reports are submitted timeously to respective parties.
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8.    General

•    Must be prepared /willing to do any other reasonable and lawful instruction/task and ensure that it is normally carried out on time and correct.

CORE COMPETENCIES:
•    Expertise in Insolvency Law, Estate Administration and Company Law
•    Financial Management Skills
•    Negotiation and Communication Skills
•    Leadership and Team Management
•    Analytical Thinking and Problem-Solving Abilities
•    Organizational and Time Management Skills
•    Attention to Detail and Accuracy
•    Ethical Conduct and Integrity
•    Adaptability and Resilience
•    Continuous Learning and Professional Development

•    At least 8 years experience in a legal collection environment.
•    8 years  experience of estates, liquidation, judicial management and business rescue  qualifications 
•    Proficiency in computer user skills

•    LLB Honours 
•    8 years’ relevant banking experience 
•    8 years liquidation and estate experience 
•    A qualification in  estates, liquidation, judicial management and business rescue legal field